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Director of Special Events

Director of Special Events  

About New York Theatre Workshop: 

At New York Theatre Workshop, we work relentlessly to empower visionary theatre‐makers and bring their work to adventurous audiences through productions, artist workshops, and education and community engagement programs. We're proud to be a home base for many of the most significant theatre-makers of our time, nurturing groundbreaking writers like Celine Song and Nathan Alan Davis alongside powerhouse playwrights like Amy Herzog and Ayad Akhtar. From Rachel Chavkin and Lileana Blain-Cruz to Whitney White and Sam Gold, we empower inimitable auteur‐directors and give invaluable support to tremendous talents in the earliest days of their careers. We've maintained decades‐long relationships with legendary theatre-makers like Will Power, Ivo van Hove, Dael Orlandersmith, and Caryl Churchill, who have shaped our very understanding of what theatre can be.

Since our founding in 1979, we've produced over 150 fully‐realized productions including Jonathan Larson's Rent; Tony Kushner's Homebody/Kabul; Doug Wright's Quills; Claudia Shear's Dirty Blonde; Rick Elice's Peter and the Starcatcher; Glen Hansard, Markéta Irglová and Enda Walsh's Once; and David Bowie and Enda Walsh's Lazarus. Enabling our artists to push boundaries generates work like Anaïs Mitchell's Hadestown, Mfoniso Udofia's Ufot Family Cycle, Heidi Schreck's What the Constitution Means to Me, and Jeremy O. Harris's Slave Play. NYTW productions have received a Pulitzer Prize, 25 Tony Awards, 2 Grammy Awards, and numerous Obie, Drama Desk, and Lucille Lortel Awards.

But that's not what we're proudest of. We take the greatest satisfaction from the community we've built and the perspective‐shifting experiences we've delivered along the way. Even during a global pandemic, our community has continued to deepen existing connections and expand into new ones. From calls to check in on each other to grants for our artists to brand new education programs, our staff, trustees, artists, and audiences have shared in the power of theatrical experiences that bring people together, change the conversation, and have a profound impact. We feel fortunate to get to support that. If that sounds like something you're interested in too, we'd love to meet you.

About the Team: 

Our development team includes six full‐timeone part‐time employee, and a Development Fellow led by the Director of Development, and they oversee all aspects of fundraising for this Off-Broadway theatre. The Director of Special Events reports directly to the Director of Development and works closely with every member of the development team.  

About the Position:  

New York Theatre Workshop seeks a Director of Special Events with a track record of imagining, planning, and executing successful fundraising and cultivation events. Responsibilities include:  

  • Overseeing all aspects of planning and executing NYTW’s annual fundraising events, including our Annual Gala, while ensuring that revenue goals are met/exceeded, and expenses are kept at or below budget.  
  • Collaborating with the Director of Development to develop solicitation plans and projections for NYTW’s fundraising events.  
  • Creating comprehensive special event budgets and closely monitor projections.  
  • Leading the planning of NYTW’s five Opening Nights per season as well as any special Benefit Performances and any one-off events related to specific productions as needed.   
  • Conceivingscheduling, planning, and overseeing donor stewardship events throughout the year, including NYTW’s Season Announcement Breakfast, Repeat Defender Nights, intimate donor dinners, etc.  
  • Overall management of invitation strategy and implementation for all major events, provide direction to compile invitation lists, work with Marketing to develop invitations, create event programs, and prepare event program scripts, briefings, and participant remarks (as needed).  
  • Manage all necessary relationships with external vendors, such as caterers, designers, producers, printers, mail houses, etc.
  • Soliciting and securing in-kind sponsorship as necessary for events.
  • Spearheading online events for donors and Trustees, including NYTW’s Culture Club.
  • Supervising and mentoring, along with the Director of Individual Giving, the Development Associate for Individual Giving and Special Events. 
  • Cultivating, soliciting, and stewarding a small portfolio of special event donors. 
  • Ensuring that all gifts related to special events are processed, tracked, and acknowledged.  

About You: 

  • You are committed to an equitable and inclusive community. 
  • You have hands-on event planning and fundraising experience. 
  • You have a passion for theatre and a desire to build meaningful connections between adventurous theatergoers and visionary artists. 
  • You are committed to open and honest communication. 
  • You build strong, collaborative relationships with fellow staff, Board members, and donors alike. 
  • You are detail-oriented and take pride in creating and participating in efficient processes 
  • You are excited about digging into data and fearless in mastering new data systems. You embrace technology and envision how it can be a tool to deepen the connection. 
  • You enjoy a collaborative, team-focused working environment. 
  • You are a planner, a list-maker, an organizational aficionado. 

Bonus: 

  • You have experience working in any aspect of the theatre industry.
  • You find ways to help you and your teammates work smarter.
  • You have experience with budgets and the know-how to navigate financial statements.  

Salary range is $60,000-$65,000. Benefits include employer-paid medical, dental, life insurance, and paid time off. NYTW has several affinity spaces as well as a Core Team of staff members across the organization committed to moving specific initiatives forward in our focus on Equity, Diversity, and Inclusion.  

We know there are great candidates that may not have all of the qualifications listed above but possess intuitive knowledge or other fully transferable skills. If that’s you, don’t hesitate to apply and tell us about yourself. 

Please note that NYTW is in a hybrid work environment with Development professionals in the office at least three days a week. Our approach will continue to be evaluated based on advice from local, state, and federal authorities, and will take into account the personal situation of every employee. However, this position will require onsite, in-person activity, so the applicant should intend to reside in the greater NYC area.  

Employees must be fully-vaccinated (as defined by the CDC). If you require medical or religious accommodation please email our HR Manager, Ygor Monteiro at YgorM@ntyw.org

NYTW is an Equal Opportunity Employer (EOE). We are committed to diversity in all areas of our work, on and offstage. We encourage applicants with a unique cultural perspective inclusive of race, ethnicity, gender identity or expression, class, physical ability, and sexual orientation.

 

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